Executive Administrative Assistant - Senior in Albuquerque, NM at Galapagos, LLC

Date Posted: 11/19/2019

Job Snapshot

Job Description

Location: Albuquerque, NM


The Executive Administrative Assistant supporting the Government Customer is responsible for assisting on a diverse set of matters and projects. This is a fast-paced role with a variety of tasks associated that necessitate someone with high agility, professionalism and being comfortable in a rapidly changing environment. Specific duties include:

  • Coordinate all aspects of the Executives’ schedules, including domestic and international travel.
  • Produce PowerPoint presentations, Word documents, and Excel spreadsheets.
  • Serve as gatekeeper of the Executives’ time, schedules, and information while maintaining a courteous manner.
  • Must be able to maintain complete confidentiality regarding details of schedules and related information.
  • Anticipate potential schedule conflicts and proactively deal with them before they become issues
  • Maintain key databases, including assisting in ensuring data is populated on a correct and timely basis, preparing and distributing reports and interfacing with vendors as appropriate.
  • General project management assistance, including maintaining and updating action plans and timelines, scheduling meetings and interfacing with project groups as appropriate.
  • Plan and coordinate meetings/gatherings.
  • Other duties as assigned
  • Understand Executive’s needs and work to meet them

Job Requirements

Education and/or Experience/Skills Required:

  • Bachelor’s Degree in a related discipline. Relevant work experience and training may be considered in lieu of a degree, like Office of Personnel Management’s (OPM) Crediting Combinations of Education and Experience standard.
  • 5-8 Years demonstrated/practical hands-on experience as an Executive Administrative Assistant. Must be highly proficient in spreadsheet, presentation, & mail software such as MS Word, Excel, PowerPoint, and Outlook. Proven track record of performance, results, customer-focus and positive, “can-do” attitude.



  • Ability to organize, prioritize and meet deadlines
  • Capable of conveying complex information in a simplistic manner
  • Strong critical thinking and problem-solving skills
  • Strong self-starter requiring minimal supervision
  • Able to take proactive measures to prevent problems rather than reactive by nature
  • Strong verbal and written communication to effectively express concepts, plans, and proposals



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Must be a U.S. Citizen.


Physical Requirements:

Work may involve sitting or standing for extended periods of time.  Position may require typing and reading from a computer screen.  Must have sufficient mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner.  May include lifting weight up to thirty (30) pounds as necessary.


Security Clearance:

Position requires an active DoD Top Secret/SCI clearance.

Employee must possess and maintain a Top-Secret/SCI security clearance and must be willing to consent to a CI Polygraph. Each employee must have the required final security clearance at work performance start date. 


Company Summary:

Galapagos Federal Systems, LLC reserves the right to change or modify job duties and assignments at any time.  The above job description is not all encompassing.  Positions functions and qualifications may vary depending on business needs.
Galapagos Federal Systems, LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.