Executive Administrative Assistant in Albuquerque, NM at KaiHonua

Date Posted: 4/7/2021

Job Snapshot

Job Description

Location: Albuquerque, NM

Responsibilities:

The Executive Administrative Assistant supporting the Government Customer is responsible for assisting on a diverse set of matters and projects. This is a fast-paced role with a variety of tasks associated that necessitate someone with high agility, professionalism and being comfortable in a rapidly changing environment. Specific duties include:

  • Coordinate all aspects of the Executives’ schedules, including domestic and international travel.
  • Produce PowerPoint presentations, Word documents, and Excel spreadsheets.
  • Serve as gatekeeper of the Executives’ time, schedules, and information while maintaining a courteous manner.
  • Must be able to maintain complete confidentiality regarding details of schedules and related information.
  • Anticipate potential schedule conflicts and proactively deal with them before they become issues
  • Maintain key databases, including assisting in ensuring data is populated on a correct and timely basis, preparing and distributing reports and interfacing with vendors as appropriate.
  • General project management assistance, including maintaining and updating action plans and timelines, scheduling meetings and interfacing with project groups as appropriate.
  • Plan and coordinate meetings/gatherings.
  • Understand Executives’ needs and work to meet them
  • Other duties as assigned

Job Requirements

Education:

Bachelor’s Degree in a related discipline. Relevant work experience and training may be considered in lieu of a degree, like Office of Personnel Management’s (OPM) Crediting Combinations of Education and Experience standard.

Experience:

5-8 Years demonstrated/practical hands-on experience as an Executive Administrative Assistant. Must be highly proficient in spreadsheet, presentation, & mail software such as MS Word, Excel, PowerPoint, and Outlook. Proven track record of performance, results, customer-focus and positive, “can-do” attitude.

Clearance:

This position may require a DoD security clearance.  Must be a US Citizen.

Physical Requirements:

Work may involve sitting or standing for extended periods of time.  Position may require typing and reading from a computer screen.  Must have sufficient mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner.  May include lifting weight up to thirty (30) pounds as necessary.  

Company Summary

Headquartered in Hawaii, KaiHonua, LLC is an SBA Certified NHO 8(a) Small Business specializing in global information technology and offering professional solutions in IT Design & Installation, Cybersecurity Engineering & Support, Application Integration & Development, Software & Hardware Engineering, Network & Systems Management, Information Systems Security, and Business Management Services.

Leveraging over 30 years of providing IT services to the federal & commercial market with projects located around the world, our team possesses innovative expertise in the development of a wide range of technology solutions.  KaiHonua, LLC is an equal opportunity employer.

Our service commitment is simple - "Quality IT Solutions... On Time & On Budget."

KaiHonua LLC reserves the right to change or modify job duties and assignments at any time.  The above job description is not all encompassing.  Positions functions and qualifications may vary depending on business needs.

KaiHonua LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.