Skills / Experience

Operations Specialist Skill and Experience required:

• Active Secret clearance
• Proficient in Microsoft Office 365, including advanced use of MS Teams and SharePoint for collaboration and document management
• Familiarity with ETMS2 (Enterprise Task Management Software Solution) is strongly preferred
• Excellent organizational skills with meticulous attention to detail and follow-through
• Demonstrated ability to perform effectively in high-visibility, fast-paced Headquarters (HQ) environments
• Exceptional interpersonal and communication skills, with professionalism in engaging senior leaders and stakeholders
• Key Responsibilities
• Provide rotational administrative support for the Deputy Assistant Secretary of the Army for Defense Exports and Cooperation (DASA(DES)) and the DES Deputy Director during periods of absence, including:
• Manning the reception desk
• Answering and routing calls
• Escorting visitors
• Responding to information requests
• Scheduling and coordinating high-level meetings
• Serve as the primary point of contact (POC) for interactions with the ASA(ALT) Staff Action Control Office (SACO)
• Collaborate with the DES Executive Officer (XO) and Executive Administrator to prepare, route, and track Executive Director correspondence and actions
• Support key leadership engagements such as weekly meetings, program reviews, off-site sessions, and acquisition decision events by:
• Preparing agendas and read-ahead materials
• Developing and formatting briefing packages on topics including budget, logistics, test, and program management
• Ensuring all presentation materials are properly archived in the DES SharePoint knowledge management system
• Act as lead coordinator for incoming taskers related to supplies or service requests across DES-supported activities, ensuring timely and accurate fulfillment

Education / Certifications

Operations Specialist Education and Certifications required:

• BS/BA, OR
• 1-2+ years of paid experience related to administrative support, business analyst support, project coordination/management

Benefits

• Medical, dental, vision, disability, and life insurance
• Flexible Spending Accounts
• 401(k)
• PTO
• Paid Parental leave
• Tuition reimbursement
• Paid federal holidays

Security Clearance

Must be a U.S. Citizen. A high-level Department of Defense active security clearance is/may be required for this position. Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to government information.

Physical Requirements

Work may involve sitting or standing for extended periods of time and typing and reading from a computer screen. The candidate must have enough mobility, including bending, reaching, and kneeling, to complete daily duties in a prompt and efficient manner, and that may include lifting up to thirty pounds, as necessary.

Company Summary

Headquartered in Hawaii, Galapagos Federal Systems, LLC, is an SBA-Certified NHO-owned 8(a) Small Business specializing in global information technology solutions. We deliver professional services in IT Design & Installation, Cybersecurity Engineering & Support, Application Integration & Development, Software & Hardware Engineering, Network & Systems Management, Information Systems Security, and Business Management Services.

Leveraging over 30 years of experience supporting both federal and commercial markets, our team brings innovative expertise to complex IT challenges, delivering solutions across the globe.

Galapagos Federal Systems, LLC is an equal opportunity employer.

Our service commitment is simple: "Quality IT Solutions... On Time & On Budget."

Company Employment Statement

Galapagos Federal Systems, LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing as positions, functions, and qualifications may vary depending on business needs. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Galapagos Federal Systems, LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.