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Job Requirements of Executive Administrator III:
Skills / Experience Required
- 6+ years EA experience serving in a role with similar responsibilities
- Maintain daily calendar and ensure operations are done in a timely, professional manner
- Arrange for meetings, conferences, and video-teleconferencing, to include taking minutes and maintaining invitations attendee contact rosters
- Tasks may include technical writing/editing, editorial consultation, proofreading, or overall documentation review
- Ensure documents are prepared in the appropriate DoD format and are free from grammatical errors
- Track all Directorate suspense’s to ensure timeliness
- Compose staffing sheets and other documents
- Maintain and update a variety of overarching CI & Law Enforcement’s informational binders addressing staff, priorities, quarterly requirements, and other documentation
- Serve as division’s Records Manager
- Prepare and/or oversee travel arrangements CI&LE Director
Education / Certifications
- Bachelor’s degree is preferred
Benefits
- Medical, dental, vision, disability, and life insurance
- Flexible Spending Accounts
- 401(k)
- PTO
- Tuition reimbursement
- Paid federal holidays
Security Clearance
Must be a U.S. Citizen. A high-level Department of Defense active security clearance may be required. Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to government information.
Physical Requirements
Work may involve sitting or standing for extended periods of time and typing and reading from a computer screen. The candidate must have enough mobility, including bending, reaching, and kneeling, to complete daily duties in a prompt and efficient manner and that may include lifting to thirty pounds, as necessary.
Company Summary
Headquartered in Hawaii, Galapagos Federal Systems, LLC is an SBA Certified Native Hawaiian Organization 8(a) Small Business specializing in global information technology and offering professional solutions in IT Design & Installation, Cybersecurity Engineering & Support, Application Integration & Development, Software & Hardware Engineering, Network & Systems Management, Information Systems Security, and Business Management Services.
Leveraging over 30 years of providing IT services to the federal & commercial market with projects found around the world, our team has innovative expertise in the development of a wide range of technological solutions. Galapagos Federal Systems, LLC is an equal opportunity employer.
Our service commitment is simple - "Quality IT Solutions... On Time & On Budget."
Company Employment Statement
Galapagos Federal Systems, LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing as positions, functions, and qualifications may vary depending on business needs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Galapagos Federal Systems, LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.
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Executive Administrator III
Job Title: Executive Administrator III -4859
Job Location: Arlington, VA 22201
Job Summary
Galapagos Federal Systems LLC is looking for an enthusiastic, well-qualified individual to fill the level three Executive Administrator position and to join our team of qualified, diverse individuals.
The Executive Administrator will serve as the administrative point of contact at the Counterintelligence and Law Enforcement Directorate, Director Defense Intelligence for Counterintelligence, Law Enforcement, and Security, Office of the Under Secretary of Defense for Intelligence and Security (OUSD(I&S)). This position is part of the counterintelligence and law enforcement technical, policy, and analytical support for the Office of the Under Secretary of Defense (Intelligence & Security) (OUSD(I&S)).
As the Executive Administrator, you will provide staff support and oversight to more than 40 action officers and other staff for all required correspondence actions. These include formal letters, memoranda, read-ahead briefing/meeting packages, activity reports, senior leadership reports, and travel/training/personnel documents. This correspondence is directed to the Director of Defense Intelligence (Counterintelligence, Law Enforcement, and Security) (DDI (CL&S)), Under Secretary of Defense (Intelligence), Secretary and Deputy Secretary of Defense, Congress, the National Counterintelligence Executive, and other Defense, federal government, and Intelligence Community organizations.
Job Requirements:
Skills / Experience Required
- 6+ years EA experience serving in a role with similar responsibilities
- Maintain daily calendar and ensure operations are done in a timely, professional manner
- Arrange for meetings, conferences, and video-teleconferencing, to include taking minutes and maintaining invitations attendee contact rosters
- Tasks may include technical writing/editing, editorial consultation, proofreading, or overall documentation review
- Ensure documents are prepared in the appropriate DoD format and are free from grammatical errors
- Track all Directorate suspense’s to ensure timeliness
- Compose staffing sheets and other documents
- Maintain and update a variety of overarching CI & Law Enforcement’s informational binders addressing staff, priorities, quarterly requirements, and other documentation
- Serve as division’s Records Manager
- Prepare and/or oversee travel arrangements CI&LE Director
Education / Certifications
- Bachelor’s degree is preferred
Benefits
- Medical, dental, vision, disability, and life insurance
- Flexible Spending Accounts
- 401(k)
- PTO
- Tuition reimbursement
- Paid federal holidays
Security Clearance
Must be a U.S. Citizen. A high-level Department of Defense active security clearance may be required. Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to government information.
Physical Requirements
Work may involve sitting or standing for extended periods of time and typing and reading from a computer screen. The candidate must have enough mobility, including bending, reaching, and kneeling, to complete daily duties in a prompt and efficient manner and that may include lifting to thirty pounds, as necessary.
Company Summary
Headquartered in Hawaii, Galapagos Federal Systems, LLC is an SBA Certified Native Hawaiian Organization 8(a) Small Business specializing in global information technology and offering professional solutions in IT Design & Installation, Cybersecurity Engineering & Support, Application Integration & Development, Software & Hardware Engineering, Network & Systems Management, Information Systems Security, and Business Management Services.
Leveraging over 30 years of providing IT services to the federal & commercial market with projects found around the world, our team has innovative expertise in the development of a wide range of technological solutions. Galapagos Federal Systems, LLC is an equal opportunity employer.
Our service commitment is simple - "Quality IT Solutions... On Time & On Budget."
Company Employment Statement
Galapagos Federal Systems, LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing as positions, functions, and qualifications may vary depending on business needs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Galapagos Federal Systems, LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.